Grant Application Process

Grant requests will be reviewed semi-annually by the Foundation. Beginning July 1, 2011, only applications submitted through the Internet Grant Application Module (IGAM) will be accepted.

Grant requests should be submitted between: 
  • March 16 and September 15 to be considered in November
  • September 16 and March 15 to be considered in May

After initial culling by the staff, every grant request is read and evaluated by each director. Since the Foundation has received over one hundred grant applications for a single meeting, it is necessary that each request be concise, yet sufficiently complete to allow for evaluation of an organization and the project or program for which it seeks funding. 

Grant requests for consideration in May of 2012 must be submitted by March 15, 2012 at 5:00 p.m. central time.

Use the following link to access the IGAM Grant Application: 
https://www.GrantRequest.com/SID_1164?SA=SNA&FID=35119.

The online grant application form requests the following essential information:
  • A description of the organization and its mission
  • A description of the project or program to be considered, including its purpose and realistically projected results
  • A description of how the request fits with the Foundation's target funding areas
  • A description of the people served by the program or project
  • A listing of other sources of funding
  • Name, address, telephone number, and e-mail address (if applicable) of a person available to discuss the request with one or more of the Foundation's directors
  • The organization's federal tax exemption number 501(c)(3)
The following must be attached to the IGAM Grant Application form: 
  • A proposed budget for the project or program
  • An annual operating budget for the organization
  • A copy of the organization’s latest Form 990 (Federal tax return)
  • Board of Directors Information: A detailed list with the following: (1) full name; (2) company affiliation; (3) term expiration; (4) indicate board chair and officer names, affiliation(s), and term start and end date; and (5) breakdown of board demographics, including ethnicity and gender

If you have questions regarding the Foundation, or the grant request process, please contact the Greater Kansas City Community Foundation at (816) 627-3417 or greenfoundation@gkccf.org. For technical assistance with IGAM, please contact Stephanie Mack at (816) 627-3422 or grants@gkccf.org.

Grant Request Evaluation Process

  • The grant evaluation process is evolving to enable the Directors to give thorough and fair consideration to an ever-growing number of grant requests.
  • Staff mails copies of all grant requests to the Directors.
  • Every grant request is read and evaluated by each Director.
  • Directors give each grant request a funding priority as high, medium, low or none.
  • Directors suggest an alternate funding amount if the requested amount seems too large or otherwise inappropriate.
  • Directors return their ratings to the administrator who assigns numerical scores of three, two, one, or zero respectively to the funding priority ratings of high, medium, low or none.
  • As a result of this process, each grant request will have a score of between thirty-three and zero.
  • Staff then prepares a list of the grants ranked in order of funding priority score starting with the highest score.
  • In addition to the score, the list also shows an average suggested alternate funding amount for each grant request if appropriate.
  • The prioritized list is returned to the Directors.
  • When they meet, the Directors discuss the grants in the order that they appear on the list.
  • They decide on an amount to be awarded for each request, moving down the list until the amount available to be given has been exhausted.
  • The unsuccessful applicants will be notified within a few days after the meeting.
  • Checks to successful applicants are mailed out within a few weeks.